Accepting a job offer: your letter, written for you

Accept in writing and confirm what you have been offered: the job, the salary, the hours and your start date. The builder also works out the latest date to hand in your notice where you are now. Free to copy into an email, download or print.

What to put in an acceptance letter

  • Thank them and say clearly that you accept.
  • The job title, salary and hours, as offered, so you both have them in writing.
  • Your start date.
  • Any conditions still to be met, such as references or right-to-work checks.

Before you resign from your current job

Wait until you have the offer in writing, and any conditions you can't control, such as references, are clear. Then hand in your notice: the builder works out the latest date to do it so you can start on time.

Accept a job offer letter examples

Accepting a job offer

Confirms the terms and the start date.

21 October 2026

Dear Sarah,

Acceptance of job offer: Customer Service Team Leader

Thank you for offering me the position of Customer Service Team Leader at Northgate Energy, as set out in your offer of 19 October 2026. I am delighted to accept.

To confirm the details as I understand them: a salary of £31,500 a year, 37.5 hours a week and based at your Bradford office, starting on 7 December 2026.

I understand the offer depends on references and right-to-work checks. I am happy to provide anything you need for these, and I would be grateful if you could send my written contract when it is ready.

Thank you again. I am looking forward to joining the team.

Yours sincerely,

Aisha Khan

Accepting a conditional job offer

Notes the checks still to be done.

21 October 2026

Dear Sarah,

Acceptance of job offer: Customer Service Team Leader

Thank you for offering me the position of Customer Service Team Leader at Northgate Energy, as set out in your offer of 19 October 2026. I am delighted to accept.

To confirm the details as I understand them: a salary of £31,500 a year, 37.5 hours a week and based at your Bradford office, starting on 7 December 2026.

I understand the offer depends on a DBS check and two references. I am happy to provide anything you need for these, and I would be grateful if you could send my written contract when it is ready.

Thank you again. I am looking forward to joining the team.

Yours sincerely,

Aisha Khan

Questions people ask

Should I accept a job offer by email or letter?

Either is fine. Email is quickest; what matters is that your acceptance and the terms are in writing.

When should I hand in my notice?

Once you have a written offer and the conditions you can't control are clear. The builder works out the latest date to give notice so you can start on the agreed day.

Can I negotiate after accepting?

It is much harder. If you want to ask for a higher salary or a different start date, do it before you accept.

What if the offer is conditional?

Say you accept subject to the conditions, and don't resign from your current job until they are met.

More letters for work