Admin roles are won on accuracy, organisation and systems. This example is for an office administrator who keeps a busy team running, with the software they use and processes they improved. It works for admin assistant and administrative assistant jobs too: start at the level you are at and keep the same structure.
Also for: Admin assistant CV, Administrative assistant CV.
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Example administrator CV
A fictional person, employers and figures, to show the format. Replace every detail with your own.
Office administrator with four years' experience supporting a 40-person property management team. Highly organised and accurate, with strong Excel, Outlook and SharePoint skills. Known for tidying up processes so nothing gets missed. Looking for a senior administrator or office coordinator role.
Run the shared inbox and phone line for a 40-person team, routing around 80 queries a day to the right person.
Built an Excel tracker for maintenance jobs that halved chasing calls from tenants within two months.
Raise purchase orders and process supplier invoices on Xero, with month-end figures always ready on time.
Organise diaries, meetings and minutes for two directors.
Admin Assistant, Bay Lettings, Cardiff (Jul 2021 - Jan 2023)
Prepared tenancy paperwork and kept tenant records accurate and GDPR compliant.
Scanned and filed paper records into SharePoint, so the office could move to digital files.
Customer Service Adviser, Severn Energy, Newport (Sep 2019 - Jun 2021)
Handled billing queries by phone and email, meeting call quality targets.
Education
Level 3 Business Administration apprenticeship, Cardiff and Vale College, 2021 - 2022
A levels: English, History, Business, Llandaff North High School, 2017 - 2019
Training and certifications
Microsoft Excel, intermediate, Online course, 2024
UK GDPR for office staff, Taff Property Management, 2025
Skills
Microsoft 365 (Excel, Outlook, Word, Teams), SharePoint, Diary management, Minute taking, Invoicing and purchase orders, Data entry and accuracy, Process improvement
Languages
English, Welsh (conversational)
An administrator personal statement to adapt
Office administrator with four years' experience supporting a 40-person property management team. Highly organised and accurate, with strong Excel, Outlook and SharePoint skills. Known for tidying up processes so nothing gets missed. Looking for a senior administrator or office coordinator role.
Key skills for an administrator CV
Organisation - Juggling deadlines, diaries and requests without anything slipping.
Microsoft 365 - Excel, Word, Outlook and Teams. Say what you do in Excel, such as lookups or pivot tables.
Accuracy - Data entry, invoices and records that are right first time.
Communication - Clear emails, phone manner and minutes people can act on.
Diary management - Booking meetings, rooms and travel for busy managers.
Data protection - Handling personal data in line with UK GDPR.
Improving processes - Trackers, templates and checklists that save time.
What a UK administrator CV needs
Software - Microsoft 365, Google Workspace, finance systems such as Xero or Sage, and any CRM or case management system.
Typing and data skills - A typing speed if you know it, and the kind of data work you do.
Volume and pace - How many people you support, calls or emails a day, or invoices a month.
Business administration qualifications - A Level 2 or Level 3 business administration apprenticeship or qualification is worth listing.
Sector knowledge - Legal, medical, property and education admin each use their own systems and terms.
Achievement bullets to adapt
The figures are invented to show the format. Use your own.
Ran the shared inbox and phones for a 40-person team, routing around 80 queries a day.
Built an Excel tracker that halved chasing calls from tenants within two months.
Processed supplier invoices on Xero with month-end figures always ready on time.
Moved paper records into SharePoint so the office could work digitally.
Managed diaries, meetings and minutes for two directors.
Administrator CV questions
What is the difference between an admin assistant and an administrator?
Admin assistant is usually the entry level, supporting others with tasks. Administrators often own processes, such as invoicing, records or office systems. The CV structure is the same; the scale of responsibility changes.
How do I write an admin CV with no experience?
Lead with organisation, IT skills and accuracy from school, volunteering, part-time work or running anything at home. A business administration apprenticeship is a common way in.
Which skills matter most on an administrator CV?
Organisation, accuracy, Microsoft 365, communication and confidentiality. Show each with an example from your work.